Teams
Roles & permissions
Every team member has a role that determines what they can see and do. There are three roles: Admin, Worship Leader, and Member.
Roles overview
Admin
Full control over the team. Can invite and remove members, change roles and permissions, edit team details, and access all songs and setlists. Every team must have at least one Admin at all times.
Worship Leader
Can view all team songs and setlists. Cannot manage members, change roles, or edit team settings. Suitable for musicians who lead services but don't need admin access.
Member
The default role for new invitees. Can only see songs and setlists they've been explicitly given access to — unless individual permissions are toggled on by an Admin. Suitable for volunteers and musicians who only need to see specific content.
Permissions
In addition to the role, each member has three permission flags that refine what they can access. Admins can toggle these for individual members.
| Permission | Admin | Worship Leader | Member |
|---|---|---|---|
View all songs Access every song in the team library | Toggleable | ||
View all setlists Access every setlist, including ones they weren't added to | Toggleable | ||
Songwriter Create and edit songs in the team workspace | Toggleable | Toggleable |
Changing a member's role or permissions
From the team dashboard, go to the Members tab and click the member you want to edit. A panel opens where you can:
Select a new role (Admin, Worship Leader, or Member)
Toggle individual permissions on or off
Changes take effect immediately. Permissions that are locked for the selected role will appear greyed out and cannot be changed.
The last Admin rule
Every team must have at least one Admin at all times. If only one Admin remains, SongChart will prevent you from demoting or removing that member. To transfer admin responsibilities, first promote another member to Admin, then demote the original Admin.